Tournaments Abroad strives to protect the privacy and the confidentiality of Personal Data that the company processes in connection with the services it provides to clients. Tournaments Abroad’s services consist primarily of developing referees through co-operations with international football tournaments.
Personal information that may be processed
We collect and process the following Personal Data when a subject applies to utilise a service offered by Tournaments Abroad, for example participating in a tournament, or contacting us:
- Individual details: Name, address (and proof of address), other contact details (e.g., email and telephone details), date and place of birth, job title and employment history (related to refereeing).
Sources of personal data
We collect Personal Data from various sources, including (depending on the country you are in):
- Individuals and their family members, online or by telephone, or in written correspondence, in case parental consent is required
- Individuals’ employers, including County FAs, RDOs and other related functions in order to prove veracity of information related to a referee’s standing and category.
- Criminal records data: Criminal convictions as part of CRB check or country equivalent in order to substantiate eligibility to utilise the services offered by Tournaments Abroad, for example officiating or participating at any given tournament.
How we use and disclose your personal data
In this section, we set out the purposes for which we use Personal Data, explain how we share the information, and identify the “legal grounds” on which we rely to process the information. These “legal grounds” are set out in the General Data Protection Regulation (GDPR), which allows companies to process Personal Data only when the processing is permitted by the specific “legal grounds” set out in the regulation (the full description of each of the grounds can be found on this page).
Individuals may withdraw their consent to such processing at any time. However, doing so may prevent Tournaments Abroad from continuing to provide the services to the relevant client.
Limiting collection and retention of personal information
We collect, use, disclose and otherwise process Personal Data that is necessary for the purposes identified in this Privacy Notice or as permitted by law. If we require Personal Data for a purpose inconsistent with the purposes we identified in this Privacy Notice, we will notify clients of the new purpose and, where required, seek individuals’ consent (or ask other parties to do so on Tournaments Abroad’s behalf) to process Personal Data for the new purposes. Our retention periods for Personal Data are based on business needs and legal requirements. We retain Personal Data for as long as is necessary for the processing purpose(s) for which the information was collected, and any other permissible, related purpose. When Personal Data is no longer needed, we either irreversibly anonymise the data (and we may further retain and use the anonymised information) or securely destroy the data.
ACCURACY, ACCOUNTABILITY, OPENNESS AND YOUR RIGHTS
We strive to maintain Personal Data that is accurate, complete and current. Individuals should contact us at firstname.lastname@example.org to update their information. Questions regarding Tournaments Abroad’s privacy practices should be first directed to Tournaments Abroad’s Data Protection Officer. Under certain conditions, individuals have the right to request Tournaments Abroad to:
- Provide further details on how we use and process their Personal Data;
- Provide a copy of the Personal Data we maintain about the individual;
- Update any inaccuracies in the Personal Data we hold;
- Delete Personal Data that we no longer have a legal ground to process;
- Where processing is based on consent, to withdraw the consent;
- Object to any processing of Personal Data that Tournaments Abroad justifies on the “legitimate interests” legal grounds, unless our reasons for undertaking that processing outweigh any prejudice to the individual’s privacy rights; and
- Restrict how we process the Personal Data while we consider your inquiry.
These rights are subject to certain exemptions to safeguard the public interest (e.g., the prevention or detection of crime) and our interests (e.g., the maintenance of legal privilege). We will respond to most requests within 30 days. If we are unable to resolve an inquiry or a complaint, individuals may contact the local data protection authority.
CHANGES TO THIS PRIVACY NOTICE
This Privacy Notice is subject to change at any time. It was last changed on May 9, 2018. If we make changes to this Privacy Notice, we will update the date it was last changed. Any changes we make to this Privacy Notice become effective immediately when we notify you by email at the address set out in the Engagement.